For pupils in Schools and Children in Early Years Settings
New data protection legislation came into force on 25th May 2018. Much of what schools already do to protect data meets the requirements of the General Data Protection Regulations (GDPR), but there will need to be some changes to how the school captures data and uses it.
At the moment we have done the following:
- We have appointed a Data Protection Officer;
- We have rewritten the Data Protection Policy, to include CCTV and retention of documents;
- We have begun auditing what data is currently in place within our schools and how this is shared;
- We have begun training for all our staff to ensure that we meet our obligations in relation to data collation, handling and usage.
Most of the impact of the GDPR will be felt behind the scenes, and we are working hard to make sure we meet all our obligations. However, there will be a few minor changes that you as a parent or carer may notice going forward. These include:
- How we request data from you;
- How we contact you;
- How we get your permission for school trips and who we share this information with;
- How we check who you are if you contact us. There may be more questions asked by the school to make sure we have the right person.
We will keep you informed as any changes that affect you are introduced, but if you have any questions relating to the management and protection of data, please let us know.
Privacy Notice – Data protection Act and General Data Protection Regulation (GDPR)
Extend Learning Academies Network (ELAN) is a data controller for the purposes of the Data protection ACT/GDPR.
Schools within ELAN collect information from parents/carers and pupils and may receive personal information about pupils from their previous school and the Learning Records Service, We hold this personal data to:
Support the child’s learning
Monitor and report on their progress
Provide appropriate pastoral care
Assess how well we are doing
The information held includes contact details, national curriculum assessment results, attendance information and personal characteristics such as ethnic group, any special educational needs a child may have and relevant medical information.
We are legally obliged to share information with other agencies (Police, Health, Local Authority) when there are safety concerns about children.
We will not give information about you to anyone outside the school without your consent unless the law and our policies allow us to.
We are required by law to pass some information about you to the Department for Education (DfE) and in turn, this will be available for the use of the LA.
The DfE may also share pupil-level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998 and the General Data Protection Regulation (GDPR).
Decisions on whether the DfE releases this personal data to third parties are subject to robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil-level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
If any parent/carer wants to receive a copy of the information about them and their child that we hold or share, they should contact the school office.
If you require more information about how the LA and DfE store and use your information, then please go to the following websites or contact direct:
Data Management Team
People and Communities
North Somerset Council
Walliscote Grove Road
Weston super Mare
Department for Education
Public Communications Unit Department for Education
G|reat Smith Street
Telephone: 0370 000 2288